What Are The Best Ways to Track Employee Training?
Avoid Using Paper Files – Use a modern system instead of an archaic, manual data entry using Microsoft Excel or similar dated record keeping methods. Your paper files are more at risk of loss due to natural disasters putting your company at risk of regulatory fines due to lack of proof of training completion. It is challenging enough to understand and comply with all of the government rules for record keeping for employee training.
Maintains Electronic Certificates – Ensure that your system is capable to upload and archive documents and files digitally ensure you’ve got the proper proof of course completion including certificates of completion. The more organized you are during an audit by a regulator or inspector, the less issues you will have and may even deter them from visiting as often.
Search Feature – Ensure that you are using a good record keeping system that retains your employee records that can be easily searched.
Automatic Expiration Notifications – Invest in an efficient way to stay on top of all of your trainees future training to ensure no one’s training has expired to avoid potential fines for the lack of training. This will also save training operations costs by not relying on having individual employees manually track and manage when an employees training due date is approaching, and then rely on them to remember to call or email each trainee when they need to complete their training. All this can be accomplished in a seamless, automated way with a modern training management system with built-in automated tracking and record keeping modules.